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Modern Email Ettiquette - The Mad Schemes of Dr. Tectonic [entries|archive|friends|userinfo]

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Modern Email Ettiquette [Feb. 23rd, 2009|05:31 pm]
Okay, I can't bitch out the person at work that has annoyed me, so instead I'm putting on my Miss Manners hat and telling all of my friends about it, so at least I can rest easy knowing that y'all won't do the same.

If you have some kind of announcement or invitation to send out to people:

1) If it doesn't have complicated formatting or a picture or something, send it as plain text. Requiring people to deal with an attachment solely because you couldn't be bothered to cut-and-paste the content from Word into your email editor is just rude.

2) If you can't send it as plain text? Send it as a PDF. That's far more universal a format than Word, and besides your document will look a lot better than if I have to open it using OpenOffice, which can't cope with your fancy-pants templates and crazy fonts. Making a recipient switch computers to fiddle with your attachment is rude and inconsiderate.

3) If you are attaching a PDF to your email, include some descriptive text indicating what the attachment is generally about in the body of the email. Forcing me to jump through the hoops of dealing with an attachment only to discover that it is completely irrelevant to my life is rude, inconsiderate, and REALLY GODDAMN ANNOYING!

Eventually, I will get fed up and stab you in the face with a bazooka.

Also? Don't send large attachments if you can send a link instead, especially not if you're emailing a list with a lot of members. The recipients won't care, but if you waste enough resources this way the admins will hunt you down and cram your sensitive bits into a very small hard-drive casing, and you will be sad.

Tips for happy correspondence, y'all. Don't make your friends all stabbity. *eye-twitch*

[User Picture]From: pink_halen
2009-02-24 01:47 am (UTC)
Yes. I like it.

I agree with number 1. It doesn't have to look cute. It has to communicate.

However, I hate PDF's with a passion. I wish a horrible fate to the creator of the format and when I become King it will be about the third thing I ban. (The first thing I ban will be fax machines.)

I would offer the idea of making the announcement as a JPG graphic. That is also something that can be universally read and can show off your hugely unreadable font collection.

I tend to be very old school. I send invitations on paper. So I don't have to worry about format, only addresses and stamps.

I'm not very big on the Evite website. I would rather not have my attendance plans tracked online.

Sadly, most people have very bad email ettiquette. They are so lazy that they copy your entire message to say "Me, too." The other day I received a forwarded joke. It contained about 35 copies of the joke text in both plain text and html as well as 100 people's addresses and Three AVG certifications. OH, I forgot to count the 50 copies of the graphics. The joke was a short paragraph.

Perhaps It is our destiny to become the Mr. Manners of the New age.
(or maybe not.)
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[User Picture]From: dr_tectonic
2009-02-24 01:58 am (UTC)
I used to hate PDFs, but they've become transparent enough to the browser that I can stand them, and I recognize that some people are in a position of needing their documents to have layout and formatting.

The problem with graphics is that the content is inaccessible to search, and a (well-constructed) PDF is not.

The PDF is sub-optimal, but it seems the best of the available options when used properly...

But I'm totally with you on most people having bad email ettiquette. *le sigh*
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